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Operational information portal - robots.txt file

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Dear Services Australia,

Websites have something called a "robots.txt" file that helps search engines work out what they should be indexing and what they shouldn't be.

The Operational information portal's robots.txt file (located at https://operational.servicesaustralia.go...) has the below information at the top:
++++++++++
# robots.txt for http://operational.humanservices.gov.au/
# only allow Funnelback for on-site search
# all other external search engines are blocked
++++++++++

I seek the documents that informed the decision to "block all external search engines" on the Operational information portal.

Please treat this request administratively if possible. Otherwise consider it a formal FOI request.

Yours faithfully,

Ben Fairless

FREEDOMOFINFORMATION, Services Australia

Thank you for contacting the Freedom of Information (FOI) team in Services
Australia (the Agency).

 

This email acknowledges your correspondence and provides some general
information in relation to FOI.

 

Administrative release of documents   

The Agency has administrative access arrangements ('the arrangements') for
the release of certain documents without the need for a formal FOI
request. If you agree to the release of documents under these
arrangements, we may provide you with documents under the arrangements,
where appropriate.  

 

Any parts of your FOI request that are addressed by documents being
released under the arrangements will be considered withdrawn. The
arrangements do not extend to information or materials of third parties.
You will be notified when documents are released to you under the
arrangements. 

 

Personal information of Agency staff 

We consider staff details to be personal information of those staff
members. As part of the FOI application process, we will seek your consent
to exclude the following information from documents that may be captured
by your request:  

* names of Services Australia staff below the Senior Executive level
(junior staff) 
* direct staff telephone numbers, signatures, logon identifiers and
email addresses. 

 

If you consent to exclude this information, we will treat it as outside
the scope of your request and therefore irrelevant under Section 22 of the
FOI Act. 

 

Charges 

No charge is payable for providing a person with their own personal
information.
If you are requesting non-personal information the Agency will advise you
as soon as practicable if a charge is payable to process your request, and
the amount of any such charge. 

 

How we will send documents to you 

Unless you have requested to receive correspondence and documents relating
to your FOI request via post we will communicate with you via this email
address. Some documents may be too large to send to you via email. If
applicable, we will seek your consent to provide the requested documents
to you electronically via a secure file sharing platform. Please advise us
as soon as possible if you wish correspondence or documents to be sent to
another address, or if your email address changes. 

 

How long do I have to wait? 

We are required to answer your request within 30 days unless the time
frame is extended under the FOI Act.  

show quoted sections

FREEDOMOFINFORMATION, Services Australia

Our reference: LEX 80283

 

 

Dear Ben Fairless

 

Acknowledgement of your Freedom of Information Request

 

I refer to your request for access to documents under the Freedom of
Information Act 1982 (the FOI Act). You requested access to:

Websites have something called a "robots.txt" file that helps search
engines work out what they should be indexing and what they shouldn't be.

The Operational information portal's robots.txt file (located at
[1]https://aus01.safelinks.protection.outlo...)
has the below information at the top:
++++++++++
# robots.txt for
[2]https://aus01.safelinks.protection.outlo...
# only allow Funnelback for on-site search # all other external search
engines are blocked
++++++++++
I seek the documents that informed the decision to "block all external
search engines" on the Operational information portal. Please treat this
request administratively if possible. Otherwise consider it a formal FOI
request.

Your request was received by Services Australia (the Agency) on 25 June
2024 and the 30 day statutory period for processing your request
commenced from the day after that date. A decision is therefore currently
due on 25 July 2024. The period of 30 days may be extended if we need to
consult third parties or for other reasons. We will advise you if this
happens.

 

Request for Extension of Time

The Agency is currently managing a high volume of FOI requests. Most
requests being from individuals for access to their personal information.
As such, we have to allocate appropriate resources to process those
requests and meet our obligations to the Australian public.

 

Noting the above and that we are currently managing 4 FOI requests from
you for internal Agency documents, we respectfully ask for an extension of
30 days under section 15AA of the FOI Act.

 

The effect of this extension of time means a decision on this request
would be due by 26 August 2024. If we are able to provide you with a
decision sooner, we will do so.

Administrative Release of Documents

 

The Agency has administrative access arrangements ('the arrangements') for
the release of certain documents without the need for a formal FOI
request. You have agreed to the release of documents under these
arrangements.

 

Any parts of your FOI request that are addressed by documents being
released under the arrangements will be considered withdrawn. The
arrangements do not extend to information or materials of third parties.
You will be notified when documents are released to you under the
arrangements.

 

Disclosure Log

 

Please note information released under the FOI Act may be published in a
disclosure log on the agency's website. Section 11C of the FOI Act
requires this publication, however it is subject to certain exceptions,
including where publication of personal, business, professional or
commercial information would be unreasonable.

 

Personal information of Agency staff

 

We consider staff details to be personal information of those staff
members. As part of the FOI application process, we will seek your consent
to exclude the following information from documents that may be captured
by your request:

 

o names of Services Australia staff below the Senior Executive level
(junior staff)
o direct staff telephone numbers, signatures, logon identifiers and
email addresses.

 

If you consent to exclude this information, we will treat it as outside
the scope of your request and therefore irrelevant under Section 22 of the
FOI Act.

 

Charges

 

No charge is payable for providing a person with their own personal
information. If you are requesting non-personal information the Agency
will advise you as soon as practicable if a charge is payable to process
your request, and the amount of any such charge.

 

How we will send documents to you

 

Unless you have requested to receive correspondence and documents relating
to your FOI request via post we will communicate with you via this email
address. Some documents may be too large to send to you via email. If
applicable we will seek your consent to provide the requested documents to
you electronically via a secure file sharing platform. Please advise us as
soon as possible if you wish correspondence or documents to be sent to
another address, or if your email address changes.

 

Action

 

Please advise whether you consent to the removal of junior staff details
as described above, under section 22 of the FOI by responding to this
email with “I agree to remove staff details”.

 

In addition, please advise if you agree to the extension of time.

 

A response by close of business COB 1 July 2024 would be appreciated.

 

Further assistance

If you have any questions please email
[3][Services Australia request email]

 

Yours sincerely

 

 

Cherie

FOI Officer

Freedom of Information Team

FOI and Reviews Branch | Legal Services Division

Services Australia

 

 

 

show quoted sections

References

Visible links
1. https://operational.servicesaustralia.go...
2. http://operational.humanservices.gov.au/
3. mailto:[Services Australia request email]

Dear Cherie,

Happy to consent to a 30 day extension of time request. I have no problem excluding "direct staff telephone numbers, signatures, logon identifiers and email addresses" but don't consent to excluding the "names of Services Australia staff below the Senior Executive level (junior staff)"

Yours sincerely,

Ben Fairless

FREEDOMOFINFORMATION, Services Australia

Thank you for contacting the Freedom of Information (FOI) team in Services
Australia (the Agency).

 

This email acknowledges your correspondence and provides some general
information in relation to FOI.

 

Administrative release of documents   

The Agency has administrative access arrangements ('the arrangements') for
the release of certain documents without the need for a formal FOI
request. If you agree to the release of documents under these
arrangements, we may provide you with documents under the arrangements,
where appropriate.  

 

Any parts of your FOI request that are addressed by documents being
released under the arrangements will be considered withdrawn. The
arrangements do not extend to information or materials of third parties.
You will be notified when documents are released to you under the
arrangements. 

 

Personal information of Agency staff 

We consider staff details to be personal information of those staff
members. As part of the FOI application process, we will seek your consent
to exclude the following information from documents that may be captured
by your request:  

* names of Services Australia staff below the Senior Executive level
(junior staff) 
* direct staff telephone numbers, signatures, logon identifiers and
email addresses. 

 

If you consent to exclude this information, we will treat it as outside
the scope of your request and therefore irrelevant under Section 22 of the
FOI Act. 

 

Charges 

No charge is payable for providing a person with their own personal
information.
If you are requesting non-personal information the Agency will advise you
as soon as practicable if a charge is payable to process your request, and
the amount of any such charge. 

 

How we will send documents to you 

Unless you have requested to receive correspondence and documents relating
to your FOI request via post we will communicate with you via this email
address. Some documents may be too large to send to you via email. If
applicable, we will seek your consent to provide the requested documents
to you electronically via a secure file sharing platform. Please advise us
as soon as possible if you wish correspondence or documents to be sent to
another address, or if your email address changes. 

 

How long do I have to wait? 

We are required to answer your request within 30 days unless the time
frame is extended under the FOI Act.  

show quoted sections

FREEDOMOFINFORMATION, Services Australia

2 Attachments

Dear Ben Fairless

 

Please find attached the decision letter relating to your request for
access to documents held by Services Australia.

 

Kind regards,

 

Cherie
Senior FOI Officer

Freedom of Information & Reviews Branch, Legal Services Division

[1]Visual brand element showing Services Australia progress symbol to left
with Services Australia wording to the right of the symbol. Underneath is
servicesaustralia.gov.au and icons representing our social media accounts.
To follow us on social media go to servicesaustralia.gov.au/socialmedia
Aligning the bottom of the signature block is the Services Australia
indigenous artwork strip consisting of cultural elements depicting our
agency’s progress story for First Nations people.

 

Services Australia acknowledges the Traditional Custodians of the lands we
live on. We pay our respects to all Elders, past and present, of all
Aboriginal and Torres Strait Islander nations.

 

 

show quoted sections

References

Visible links

We don't know whether the most recent response to this request contains information or not – if you are Ben Fairless please sign in and let everyone know.