Digital Information Systems Used for Accounting and Corporate Records Management

Marcus made this Freedom of Information request to Commonwealth Ombudsman

The request was partially successful.

From: Marcus

Delivered

Dear Commonwealth Ombudsman,

I understand from APSC your agency is classified as a Small Agency https://stateoftheservice.apsc.gov.au/le...

I request information on the following:

* Financial Management Information System (FMIS) - this would be the system that your agency uses to record financial transaction, in your General Ledger accounts, that is the basis of your Financial Statements reported in your Annual Report. An example of a FMIS would be Finance One.

Can you please advise the name of your current FMIS and, if possible, when the current system was adopted/implemented.

* Electronic Document and Records Management System (EDRMS) - this would be the system your agency uses to create, manage, use, and/or store all mandatory to archive corporate documents and records. An example of an EDRMS is HPE Content Manager.

Can you please advise the name of your current EDRMS and, if possible, when the current system was adopted/implemented.

FOR BOTH: If your agency uses multiple systems, can you please just report for FMIS and EDRMS the system that is predominantly used in your agency. If you agency has rebadged an off the shelf product (uses an internal name for it), can you also provide the name it is called in the agency.

Early reply appreciated.

Yours faithfully,

Marcus

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From: Marcus

Delivered

Dear Commonwealth Ombudsman,

If at all possible, given the very limited and small scope of this administrative information request, can the Ombudsman’s Office please provide the details sought before 21 September.

I am seeking the information as part of an essay on information systems in the Australian Public Service, as part of my IT studies, so am working to a deadline.

Yours faithfully,

Marcus

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From: Marcus

Delivered

Dear Commonwealth Ombudsman,

To assist, I thought I’d provide copy of the Department of Veterans‘ Affairs response to this administrative access request, which covered everything I asked for, and which was a high quality response https://www.righttoknow.org.au/request/d...

I hope this provides some extra certainty to the Ombudsman’s office as to the scope of my administrative access request.

Yours faithfully,

Marcus

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From: Marcus

Delivered

Dear Commonwealth Ombudsman,

As requested, it would be appreciated if a response could be provided today, given my essay deadline.

Yours faithfully,

Marcus

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From: Information Access
Commonwealth Ombudsman


Attachment 2 10 2018 16 23 50.pdf
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Dear Marcus

 

I attach correspondence in response to your request to this Office dated
10 September 2018.

 

Yours sincerely

 

 

 

Gregory Parkhurst

Senior Legal Officer | Legal Team

Commonwealth Ombudsman

Ph: 1300 362 072 | Fax: 02 6276 0123

email: [1][CO request email]

 

Influencing agencies to treat people fairly through our investigations of
their administration

 

 

The Office of the Commonwealth Ombudsman acknowledges the traditional
owners of country throughout Australia and their continuing connection to
land, culture and community. We pay our respects to elders past and
present.

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From: Marcus

Delivered

Dear Gregory,

Thank you, but unfortunately I had to submit my essay without these details, as the deadline had passed by the time you replied.

Maybe I might be able to use the information in a future activity.

Yours sincerely,

Marcus

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