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Private use of social media advice provided to employees

James Smith made this Freedom of Information request to Department of Health

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From: James Smith

Delivered

Dear Department of Health,

This is a request under the Freedom of Information Act.

I request documents related to the ten most recent instances where an employee has sought information, advice, guidance, or opinion on their social media use in a private capacity.

I limit the scope of documents to:
- the original request from the employee
- the agency/department's response
- any follow-up questions and response
- only those sent to a relevant HR / conduct / social media (or similar) team (rather than managers across all areas of the organisation)
- where the original request was created in the last 2 years

Should you have any questions please do not hesitate to contact me.

Yours faithfully,

James Smith

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From: FOI
Department of Health

Dear Mr Smith

FREEDOM OF INFORMATION REQUEST – NOTIFICATION OF RECEIPT

I am writing to notify you that the Department of Health (Department) has received your request (in your below email) for access to documents under the Freedom of Information Act 1982 (FOI Act). All the requests received from you related to private use of social media advice provided to employees will be processed as one request by the Department.

The Department will take all reasonable steps to notify you of a decision no later than 30 calendar days after the date your request was received. You will be contacted where a charge is applied for processing your request or if we need to consult a third party.

Unless you advise otherwise, duplicate documents and Commonwealth employee names and contact details below Senior Executive Service level and mobile telephone numbers of all staff will be excluded from the scope of your request under s22(1)(a)(ii) of the FOI Act.

You can contact the FOI Unit on (02) 6289 1666, or via email at [email address], should you have any enquiries.

Regards
FOI Officer

Ministerial, Parliamentary, Executive Support and Governance Branch
People, Capability and Communication Division
Australian Government Department of Health
T: (02) 6289 1666 | E: [Health request email]

PO Box 9848, Canberra ACT 2601, Australia

The Department of Health acknowledges the traditional owners of country throughout Australia, and their continuing connection to land, sea and community. We pay our respects to them and their cultures, and to elders both past and present.

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From: FOI
Department of Health


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Dear Mr Smith

 

I refer to your request of 045-1718 to the Department of Health
(Department), seeking access under the Freedom of Information Act 1982
(FOI Act) to:

‘I request documents related to the ten most recent instances where an
employee has sought information, advice, guidance, or opinion on their
social media use in a private capacity.’

Notice of Liability to Pay a Charge

 

An officer authorised under section 23(1) of the FOI Act to make decisions
in relation to freedom of information requests has decided that you are
liable to pay a charge in respect of the processing of your request.

 

Preliminary Assessment

 

In accordance with section 29 of the FOI Act and the Freedom of
Information Charges Regulations 1982, the preliminary assessment of the
charge you are liable to pay is $21.90.

 

This has been calculated as follows:

 

search and retrieval time (including 1.42 hours @ $15.00 per $21.30
time spent locating relevant files and hour
collating relevant documents contained
on those files)
decision making time (including time 2.19 hours @ $20.00 per $43.84
spent examining the documents, hour
considering exemptions, undertaking  
consultation, writing the decision and  
preparing any documents for release) ($ 43.84)
Less first 5 hours free
photocopying          $
0.60
TOTAL        
$21.90

 

Payment

 

You are required to pay $21.90.

 

The Department can accept credit card, money order or cheque payments.

 

If you choose to pay by cheque (personal or bank) or money order it should
be sent to the following:

FOI Unit (MDP 41)

Department of Health

GPO Box 9848

CANBERRA ACT 2601

 

If you wish to pay by credit card, please contact the Department’s FOI
unit on (02) 6289 1666 to be further advised.

 

Response

 

Under the FOI Act, you have 30 days to respond in writing to this notice.
You must, within 30 days after this notice is given, do one of the
following things in writing: (i) advise the Department that you agree to
pay the charge, or (ii) advise the Department that you contend that the
charge has been wrongly assessed, or should be reduced or not imposed,
giving reasons for your contention, or (iii) advise the Department that
you withdraw the request for access to the documents concerned. Please
send your response to the above postal address or [1][email address]. If
you do not provide a response within 30 days, your freedom of information
request will be taken to have been withdrawn.

 

If you choose to make a contention that the charge should be reduced or
not imposed, the Department must, in making a decision on your contention,
take into account the matters set out in section 29(5) of the FOI Act or
any relevant matter.

 

Processing time

 

Processing of your request is suspended from the date you receive this
notice and resumes either when you pay the deposit or when any contention
you make about the charge has been resolved.

 

Relevant provisions

 

The FOI Act, including the provisions referred to in this email, can be
accessed from the Federal Register of Legislation website.

 

If you require clarification of any of the matters discussed in this
letter you should contact the Department’s FOI Unit on (02) 62891666, or
by email at [2][email address].

 

 

Regards

 

FOI Unit

[3]cid:image002.png@01D152AA.D704F7C0

Ministerial, Parliamentary, Executive Support and Governance Branch

People, Capability and Communication Division

Australian Government Department of Health

T: 02 6289 1666 | E: [4]foi @health.gov.au

PO Box 9848, Canberra ACT 2601, Australia

 

The Department of Health acknowledges the traditional owners of country
throughout Australia, and their continuing connection to land, sea and
community. We pay our respects to them and their cultures, and to elders
both past and present.

 

 

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