Private use of social media advice provided to employees

James Smith made this Freedom of Information request to Art Gallery of Western Australia as part of a batch sent to 204 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was refused by Art Gallery of Western Australia.

Dear Art Gallery of Western Australia,

This is a request under the Freedom of Information Act.

I request documents related to the ten most recent instances where an employee has sought information, advice, guidance, or opinion on their social media use in a private capacity.

I limit the scope of documents to:
- the original request from the employee
- the agency/department's response
- any follow-up questions and response
- only those sent to a relevant HR / conduct / social media (or similar) team (rather than managers across all areas of the organisation)
- where the original request was created in the last 2 years

Should you have any questions please do not hesitate to contact me.

Yours faithfully,

James Smith

Sarah Rizk,

1 Attachment

Dear Mr Smith

I refer to your email of 8 August 2017 below regarding access to information from the Art Gallery of Western Australia under the Freedom of Information Act 1992.

To make a valid access application, please complete the attached form and return it to the Department of local Government Sport and Industries along with the application fee.

Instructions on how to submit the form and make payment of the application fee are contained in the attached form.

Should you require assistance completing the form please do not hesitate to contact me.


Sarah Rizk
Legal Officer and FOI Coordinator– Office of the Director General

Department of Local Government, Sport and Cultural Industries
Gordon Stephenson House, 140 William Street, Perth WA 6000
PO Box 8349, Perth Business Centre, WA 6849
T: 6552 7361(direct) E: [email address] W:

Our new Department combines the:
• Department of Local Government
• Department of Sport and Recreation
• Department of Culture and the Arts
• Department of Racing, Gaming and Liquor
• Office of Multicultural Interests
• Aboriginal History Research Unit (formerly with Department of Aboriginal Affairs)

During the transition phase emails sent from the domain will be converted to the Department of Local Government, Sport and Cultural Industries email address. This message may contain privileged and confidential information and is intended for the exclusive use of the addressee(s). You must not disclose this communication to anyone without the prior consent of the new Department. If you have received this email in error, please notify us by return mail, delete it from your system and destroy all copies. The Department of Local Government, Sport and Cultural Industries has exercised care to avoid errors in the information contained in this email but does not warrant that it is error or omission free.

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Note 1: Mostly I classify a response like this one to say "clarification requested" because the agency has told the applicant that some more information (or money!) is needed before the request will be processed. This time, I have put the response in the category of "refused" because it is more than 1 year since the agency responded and the applicant has not made a follow-up. This does not mean that the agency will refuse the request when an application is made in the correct (required).

Note 2: Although an application under the Freedom of Information Act 1983 of the Commonwealth of Australia does not require an application fee, this is not the case with applications in the states and territories of Australia. Then an applicant must usually pay a fee, or the request is not valid. Also, the Commonwealth agencies might demand payment of a fee to cover extra processing costs. If the fee is not paid, the request will not be processed.

Note 2: It can be a problem when an applicant sends out a very large bulk request. Although it is convenient for the applicant, very often the application will not be valid. This is usually the fact when an applicant uses Right to Know to apply to an agency of a state or territory; see Note 2. When so many responses are received it is inconvenient to work out how to continue ... or even to classify the responses and often an applicant does not classify the responses so they create a backlog of unclassified responses on Right to Know.