AFP Women's Network documents fin years 2020-21, 2021-22; Diversity Strategy 2016-2026

Currently waiting for a response from Australian Federal Police, they should respond promptly and normally no later than (details).

Dear Australian Federal Police,

I would like to request documents relating to the AFP Women's Network (whatever it might be called) for the financial year 2020-2021, and from 1 July 2021 until the date of this request.

I would like to request 3 categories of documents.

Governance
The first is governance documents. This would include governance documents that applied to the Women's Network in the time period above, even if the documents themselves are dated earlier, such as:
- terms of reference
- membership policy
- strategic documents setting out the goal / purpose of the network
- other policy documents concerned with the Women's Network

Only final versions that were in effect during the time above are necessary.

Secretariat
The second category is secretariat documents. This would include:
- meeting agendas
- meeting minutes
- action items (if not included in the minutes)
- presentations and other documents (if not included in the minutes)
- a forward work plan
- a decision register.

Only final versions are necessary.

Finance
The third category is finance documents. For the time period above, I would like the minimum number of documents required to know what the Women's Network spent and what it was spent on. Alternatively, I would be satisfied if the AFP created a document summarising this information and provided that.

This would include catering IWD functions, funding for employees to attend activities such as conferences (travel costs, conference costs, etc.), money provided as a grant or subsidy in some way, and similar. Actual expenditure only, not staff time etc.

Lastly, I would like to request a copy of the document titled something like 'Diversity & Inclusion Strategy 2016-2026'. This document includes goals or targets for % of women police and similar.

While I generally agree to non-SES details being redacted, I would expect any Women's Network 'office holders' names to be included, even if they are not SES.

Yours faithfully,

Me

FOI, Australian Federal Police

2 Attachments

 

OFFICIAL

 

Att: ME (Right to Know)

               

YOUR FREEDOM OF INFORMATION REQUEST – CRM 2022/1176 (LEX757)

 

We refer to your request dated 2 May 2022, seeking access to documents
under the Freedom of Information Act 1982 (the Act) as follows:

 

“I would like to request documents relating to the AFP Women's Network
(whatever it might be called) for the financial year 2020-2021, and from 1
July 2021 until the date of this request.

 

I would like to request 3 categories of documents.

 

Governance

The first is governance documents. This would include governance documents
that applied to the Women's Network in the time period above, even if the
documents themselves are dated earlier, such as:

- terms of reference

- membership policy

- strategic documents setting out the goal / purpose of the network

- other policy documents concerned with the Women's Network

 

Only final versions that were in effect during the time above are
necessary.

 

Secretariat

The second category is secretariat documents. This would include:

- meeting agendas

- meeting minutes

- action items (if not included in the minutes)

- presentations and other documents (if not included in the minutes)

- a forward work plan

- a decision register.

 

Only final versions are necessary.

 

Finance

The third category is finance documents. For the time period above, I
would like the minimum number of documents required to know what the
Women's Network spent and what it was spent on. Alternatively, I would be
satisfied if the AFP created a document summarising this information and
provided that.

 

This would include catering IWD functions, funding for employees to attend
activities such as conferences (travel costs, conference costs, etc.),
money provided as a grant or subsidy in some way, and similar. Actual
expenditure only, not staff time etc.

Lastly, I would like to request a copy of the document titled something
like 'Diversity & Inclusion Strategy 2016-2026'. This document includes
goals or targets for % of women police and similar.

While I generally agree to non-SES details being redacted, I would expect
any Women's Network 'office holders' names to be included, even if they
are not SES.”

 

Timeframe

 

Your request was received by the AFP on 2 May 2022, and the 30 day
statutory period for processing your request commenced from that date. The
due date for your request is 1 June 2022.

 

As the AFP focuses its efforts on managing the impact of COVID-19 on its
critical operations, our ability to process requests for information under
the Act may be affected or not delivered within expected timeframes. We
apologise for the inconvenience and appreciate your patience during this
period. Should this occur we will contact you as soon as practicable, and
seek to extend processing timeframes in accordance with the Act.

 

Information irrelevant to the scope of your request

 

The AFP, in its management of FOI requests, excludes the following
information on the basis that is irrelevant to the scope of a request:

 

-      duplicate documents, including duplicate emails (the AFP will only
provide emails where they form a final email chain and the
authors/recipients are contained within the final email); and

-      information that is publicly available, for example, newspaper
articles, online publications including information available on the AFP
Information Publication Scheme and the AFP disclosure log.

 

Please advise this office that you also consent to exclude the following
information:    

 

-      Names of AFP members, other than the Senior Executive; and

-      Direct telephone numbers, middle names of AFP members, signatures
and mobile telephone numbers of AFP members.

 

Disclosure of your identity

 

The AFP may be required to consult with third parties in accordance with
sections 26A, 27 and 27A of the Act. Please advise us if you consent to
the AFP identifying you as the FOI applicant for the purposes of the
consultation.  If we do not receive your consent, we will not disclose
your identity to third parties.

 

Information Publication Scheme

 

Please be advised that effective 1 May 2011 and in accordance with section
8(2) of the Act, an agency is required to publish information on the AFP
website following the notification of a decision in respect of a freedom
of information request.  Details of the decision will be published in a
Disclosure Log which can be found at
[1]https://www.afp.gov.au/about-us/informat....

 

The requirement to publish information released under FOI reinforces the
objectives of the FOI Act to promote a pro-disclosure culture across
government, and to increase recognition that information held by
government is a national resource.  Exceptions to the requirement to
publish information would apply to personal information and information
concerning the business affairs of a person if it was considered
‘unreasonable’ to do so. 

 

If however, after noting the above, you wish to raise any concerns about
the publication of information concerning your request prior to the
notification of a decision, please advise the AFP in writing before 1 June
2022.

 

Kind regards

 

AFP 24818
CHIEF LEGAL COUNSEL
[2]www.afp.gov.au
[3]Australian Federal Police

 

 

 

From: Me <[4][FOI #8848 email]>

Sent: Monday, 2 May 2022 10:59 PM

To: FOI <[5][email address]>

Subject: Freedom of Information request - AFP Women's Network documents
fin years 2020-21, 2021-22; Diversity Strategy 2016-2026

 

Dear Australian Federal Police,

 

I would like to request documents relating to the AFP Women's Network
(whatever it might be called) for the financial year 2020-2021, and from 1
July 2021 until the date of this request.

 

I would like to request 3 categories of documents.

 

Governance

The first is governance documents. This would include governance documents
that applied to the Women's Network in the time period above, even if the
documents themselves are dated earlier, such as:

- terms of reference

- membership policy

- strategic documents setting out the goal / purpose of the network

- other policy documents concerned with the Women's Network

 

Only final versions that were in effect during the time above are
necessary.

 

Secretariat

The second category is secretariat documents. This would include:

- meeting agendas

- meeting minutes

- action items (if not included in the minutes)

- presentations and other documents (if not included in the minutes)

- a forward work plan

- a decision register.

 

Only final versions are necessary.

 

Finance

The third category is finance documents. For the time period above, I
would like the minimum number of documents required to know what the
Women's Network spent and what it was spent on. Alternatively, I would be
satisfied if the AFP created a document summarising this information and
provided that.

 

This would include catering IWD functions, funding for employees to attend
activities such as conferences (travel costs, conference costs, etc.),
money provided as a grant or subsidy in some way, and similar. Actual
expenditure only, not staff time etc.

 

Lastly, I would like to request a copy of the document titled something
like 'Diversity & Inclusion Strategy 2016-2026'. This document includes
goals or targets for % of women police and similar.

 

While I generally agree to non-SES details being redacted, I would expect
any Women's Network 'office holders' names to be included, even if they
are not SES.

 

Yours faithfully,

 

Me

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[6][FOI #8848 email]

 

Is [7][AFP request email] the wrong address for Freedom of Information requests
to Australian Federal Police? If so, please contact us using this form:

[8]https://www.righttoknow.org.au/change_re...

 

This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:

[9]https://www.righttoknow.org.au/help/offi...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

show quoted sections

FOI, Australian Federal Police

2 Attachments

OFFICIAL

Our reference: CRM2022/1176 (LEX757)

 

Att: ME (Right to Know)

               

YOUR FREEDOM OF INFORMATION REQUEST – CRM 2022/1176 (LEX757) – REQUEST FOR
EXTENSION OF TIME

 

We refer to your request dated 2 May 2022, seeking access to documents
under the Freedom of Information Act 1982 (the Act).

 

Upon consideration of your request, the AFP is of the view that your
request will take longer than 30 days to process.  The delay is
regrettable, however, to ensure all relevant searches are undertaken
further enquiries with AFP business areas are required and therefore it
will not be possible to advise you of a decision by 1 June 2022.

 

Accordingly, pursuant to section 15AA of the Act, I seek your agreement to
extend the period by 30 days to notify you of a decision to 1 July 2022. 

 

I would be grateful if you would advise this office in writing of your
agreement to the proposed extension of time. 

 

If you have any queries in relation to this matter, please do not hesitate
to contact this office.

 

Kind regards

 

AFP24818
TEAM MEMBER
CHIEF COUNSEL
[1]www.afp.gov.au
[2]Australian Federal Police

 

 

 

From: Me <[3][FOI #8848 email]>

Sent: Monday, 2 May 2022 10:59 PM

To: FOI <[4][email address]>

Subject: Freedom of Information request - AFP Women's Network documents
fin years 2020-21, 2021-22; Diversity Strategy 2016-2026

 

Dear Australian Federal Police,

 

I would like to request documents relating to the AFP Women's Network
(whatever it might be called) for the financial year 2020-2021, and from 1
July 2021 until the date of this request.

 

I would like to request 3 categories of documents.

 

Governance

The first is governance documents. This would include governance documents
that applied to the Women's Network in the time period above, even if the
documents themselves are dated earlier, such as:

- terms of reference

- membership policy

- strategic documents setting out the goal / purpose of the network

- other policy documents concerned with the Women's Network

 

Only final versions that were in effect during the time above are
necessary.

 

Secretariat

The second category is secretariat documents. This would include:

- meeting agendas

- meeting minutes

- action items (if not included in the minutes)

- presentations and other documents (if not included in the minutes)

- a forward work plan

- a decision register.

 

Only final versions are necessary.

 

Finance

The third category is finance documents. For the time period above, I
would like the minimum number of documents required to know what the
Women's Network spent and what it was spent on. Alternatively, I would be
satisfied if the AFP created a document summarising this information and
provided that.

 

This would include catering IWD functions, funding for employees to attend
activities such as conferences (travel costs, conference costs, etc.),
money provided as a grant or subsidy in some way, and similar. Actual
expenditure only, not staff time etc.

 

Lastly, I would like to request a copy of the document titled something
like 'Diversity & Inclusion Strategy 2016-2026'. This document includes
goals or targets for % of women police and similar.

 

While I generally agree to non-SES details being redacted, I would expect
any Women's Network 'office holders' names to be included, even if they
are not SES.

 

Yours faithfully,

 

Me

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[5][FOI #8848 email]

 

Is [6][AFP request email] the wrong address for Freedom of Information requests
to Australian Federal Police? If so, please contact us using this form:

[7]https://www.righttoknow.org.au/change_re...

 

This request has been made by an individual using Right to Know. This
message and any reply that you make will be published on the internet.
More information on how Right to Know works can be found at:

[8]https://www.righttoknow.org.au/help/offi...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

show quoted sections

Dear FOI,

Thanks for the update

I appreciate the deadline / workload issue. While I can wait for a late reply, what is the benefit of agreeing to an extension?

Tentatively I think it would be better if it went in the stats as late. The reply time is the same, but there will be better reporting of the underfunding of FOI?

Yours sincerely,

Me

FOI, Australian Federal Police

2 Attachments

OFFICIAL

 

 

Our reference: CRM2022/1176 (LEX757

 

Att: Me

 

Thank you for your correspondence.

 

We will take the below as a refusal to the s15AA agreement. Please be
aware that as your request in its current form is broad, and we may seek
an extension of time from the Office of Australian Commissioner under
s15AB before the current due date of 1 June 2022 if required.

 

Kind regards

 

AFP24818
TEAM MEMBER
CHIEF COUNSEL
[1]www.afp.gov.au
[2]Australian Federal Police

 

[3]cid:image002.gif@01D863A0.2A0EA670

 

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FOI, Australian Federal Police

OFFICIAL
Our reference: CRM2022/1176 (LEX757)

Att: Me

We refer to your request dated 2 May 2022, seeking access to documents under the Freedom of Information Act 1982 (the Act).

Due to delays in processing your request, we regrettably will be unable to release your decision by the current due date 1 June 2022.

We have applied for an extension of time of 30 days with the Information Commissioner (IC) under s15AB of the Act in order to maintain the decision within statutory timeframes. The IC may contact you to ascertain your views on this extension.

The new due date for this matter will be 1 July 2022.

We sincerely apologise for the ongoing delays in processing this matter.

Kind regards

AFP (24818)
TEAM MEMBER
CHIEF COUNSEL
AUSTRALIAN FEDERAL POLICE

Tel: +61(0) 2 51265789 Ext: 265789
www.afp.gov.au

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