OFFICIAL

Good afternoon AS,

I refer to your correspondence of 13 April 2024, where you have sought
access to the following documents under the Freedom of Information Act
1982 (FOI Act):

Please provide a copy of ALL templates used by your Information release
teams.

for release of information under the FOI act, Privacy act, APP 12 or other
administrative release scheme including but not limited to:

Allocation of Matter template to DM

ALL Decision Letter Templates used

Refusal template

Acknowledgement Letter Template

Internal Line area request for documentation Email Search template
statement of reasons template Deemed decision template Consult with other
agencies template Unreasonable diversion of resources Right to Appeal
decision

Initial considerations have identified that as it is currently written,
the scope of your request is quite broad and it is likely that reasons for
practical refusal will exist. Therefore, so that we may correctly identify
the relevant documents which you are seeking access to, we are requesting
clarification regarding your request.

We ask that you please specify the team/s within Defence you are seeking
the templates of. For instance, if you are seeking the templates used by
the Freedom of Information team or the Information Access Unit
specifically, please advise.

If you could please provide a response by 5:00pm Wednesday, 17 April 2024
it would be greatly appreciated.

I encourage you to contact me so I can assist you in moving forward with
your inquiry.

Kind regards,

Erin
Freedom of Infomation
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

[1]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. https://www.defence.gov.au/about/accessi...

OFFICIAL

Dear AS

Acknowledgement

I refer to your correspondence of 13 April 2024 seeking access to
documents held by the Department of Defence (Defence), under the Freedom
of Information Act 1982 (FOI Act). This email is to advise you that your
request has been received and allocated for Case Management.

The scope of your request is:

Please provide a copy of ALL templates used by your Information release
teams.

for release of information under the FOI act, Privacy act, APP 12 or other
administrative release scheme including but not limited to:

Allocation of Matter template to DM

ALL Decision Letter Templates used

Refusal template

Acknowledgement Letter Template

Internal Line area request for documentation Email Search template
statement of reasons template Deemed decision template Consult with other
agencies template Unreasonable diversion of resources Right to Appeal
decision

                …the templates used FOI team specifically, as well as any
that are used for any other administrative access information releases
such as APP12 / Privacy Act.

Disclaimer

Where staff details are captured in documents within the scope of your FOI
request, this information will be redacted; this includes private email
addresses, signatures, personnel (PMKeyS) numbers and mobile telephone
numbers, unless you specifically request such details. Defence excludes
duplicates of documents and any documents sent to or from you.
Furthermore, Defence only considers final versions of documents.

Charges

Defence may impose a charge for the work involved in providing access to
the documents in accordance with the Freedom of Information (Charges)
Regulations 2019. We will notify you if your request attracts a charge.
Please note that there is no charge for documents that contain the
personal information of the applicant.

Timeframe

The statutory timeframe to provide you with a decision on your request
ends on 13 May 2024. This period may be extended if we need to consult
with third parties, or for other reasons. We will advise you if this
happens.

Please note that where the due date falls on a Saturday, Sunday or public
holiday, the timeframe will expire on the next working day. This is in
accordance with the FOI Guidelines issued by the Office of the Australian
Information Commissioner under section 93A of the FOI Act.

Disclosure Log

Documents released under the FOI Act may be published on Defence’s
disclosure log, located on our website.

Contact Details

We will contact you via the email address you have provided. Please advise
if you would prefer us to use an alternative means of contact.

I am the Case Manager for this request. Should you have any questions
relating to your request, please do not hesitate to contact me via email:
[1][email address].

Kind regards

Erin
Freedom of Infomation
Media and Information Disclosure Branch

Ministerial & Executive Coordination and Communication Division

Department of Defence

[2]Freedom of information requests | About | Defence

IMPORTANT: This email remains the property of the Department of Defence.
Unauthorised communication and dealing with the information in the email
may be a serious criminal offence. If you have received this email in
error, you are requested to contact the sender and delete the email
immediately.

References

Visible links
1. mailto:[email address]
2. https://www.defence.gov.au/about/accessi...