Dear Office of the Australian Information Commissioner,
I request copy of the minutes of the 2022 OAIC Executive Committee Meetings (some are in file 21/000157)
Our reference: FOIREQ22/00211
Freedom of Information request
I refer to your request for access to documents made under the Freedom of
Information Act 1982 (Cth) (the FOI Act) and received by the Office of the
Australian Information Commissioner (OAIC) on 5 August 2022.
Scope of your request
In your email you seek access on the following terms:
“I request copy of the minutes of the 2022 OAIC Executive Committee
Meetings (some are in file 21/000157)”
Clarification of scope
Version of minutes requested
It would be much appreciated if you could clarify whether you are seeking
the Executive Committee meeting minutes in summary version (a version that
is available to OAIC staff) or a full copy of the minutes.
Date range of request
It would also be appreciated if you could clarify the date range of the
documents you are seeking. Are you seeking meeting minutes just from the
2022 calendar year, or the financial year? For the avoidance of doubt, it
would be preferable if you could provide an exact date range for your
Noting that this is a request made on the public Right to Know platform,
we also wanted to ask if you would be happy to exclude personal
information from the scope of your request? Please let us know if you
would be willing to exclude such information from your request.
We would be grateful to receive your response by 12 August 2022. If we do
not receive your response by this date we will assume the scope of your
request is for the following:
1. Full copy of the minutes
2. The calendar year from 1 Jan 2022 up to the date of the FOI request –
noting that you have only nominated 2022 in your FOI request.
3. You are seeking personal information in your FOI request, unless we
receive your express consent to exclude this information.
In order to process your request as efficiently as possible, I will
exclude duplicates and early parts of email streams that are captured in
later email streams from the scope of this request, unless you advise me
We will not identify you as the FOI applicant during and consultation
process. However, documents that are within the scope of your request that
we may need to consult third parties about may contain your personal
Timeframes for dealing with your request
Section 15 of the FOI Act requires this office to process your request no
later than 30 days after the day we receive it. However, section 15(6) of
the FOI Act allows us a further 30 days in situations where we need to
consult with third parties about certain information, such as business
documents or documents affecting their personal privacy.
As we received your request on 5 August 2022, we must process your request
by 5 September 2022.
Documents released under the FOI Act may be published online on our
disclosure log, unless they contain personal or business information that
would be unreasonable to publish.
It would be much appreciated if you could reply to this email, confirming
your agreement with our interpretation of your request.
O A I C logo Llewellyn Horgan | Graduate
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001 | oaic.gov.au
+61 2 9942 4234 | [email address]
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1. I request the full copy of minutes for Executive Committee meeting in the calendar year of 2022, but if access is refused in full to those minutes, then the scope of this foi is for summary minutes in lieu. Summary minutes are not required if full minutes are provided.
2. Information relating to the private personal relationship and household affairs of individuals in these documents is irrelevant. Information that is official information is relevant.