Digital Information Systems Used for Accounting and Corporate Records Management

Marcus (Account suspended) made this Freedom of Information request to Office of the Australian Information Commissioner

The request was successful.

From: Marcus (Account suspended)

Delivered

Dear Office of the Australian Information Commissioner,

I understand from APSC your agency is classified as an Extra Small Agency https://stateoftheservice.apsc.gov.au/le...

I request information on the following:

* Financial Management Information System (FMIS) - this would be the system that your agency uses to record financial transaction, in your General Ledger accounts, that is the basis of your Financial Statements reported in your Annual Report. An example of a FMIS would be Finance One.

Can you please advise the name of your current FMIS and, if possible, when the current system was adopted/implemented.

* Electronic Document and Records Management System (EDRMS) - this would be the system your agency uses to create, manage, use, and/or store all mandatory to archive corporate documents and records. An example of an EDRMS is HPE Content Manager.

Can you please advise the name of your current EDRMS and, if possible, when the current system was adopted/implemented.

FOR BOTH: If your agency uses multiple systems, can you please just report for FMIS and EDRMS the system that is predominantly used in your agency. If you agency has rebadged an off the shelf product (uses an internal name for it), can you also provide the name it is called in the agency.

Early reply appreciated.

Yours faithfully,

Marcus

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From: Marcus (Account suspended)

Delivered

Dear Office of the Australian Information Commissioner,

If at all possible, given the very limited and small scope of this administrative information request, can the OAIC please provide the details sought before 21 September.

I am seeking the information as part of an essay on information systems in the Australian Public Service, as part of my IT studies, so am working to a deadline.

Yours faithfully,

Marcus

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From: Marcus (Account suspended)

Delivered

Dear Office of the Australian Information Commissioner,

To assist, I thought I’d provide copy of the Department of Veterans‘ Affairs response to this administrative access request, which covered everything I asked for, and which was a high quality response https://www.righttoknow.org.au/request/d...

I hope this provides some extra certainty to the OAIC as to the scope of my administrative access request.

Yours faithfully,

Marcus

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From: Marcus (Account suspended)

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Dear Office of the Australian Information Commissioner,

As requested, it would be appreciated if a response could be provided today, given my essay deadline.

Yours faithfully,

Marcus

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From: Caitlin Emery
Office of the Australian Information Commissioner


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Dear Marcus

 

Thank you for your request of 10 September 2018.

 

Please find below the information you sought in your email.

 

1. The name of our current Financial Management Information System and
when it was adopted/implemented

 

MYOB is the primary finance management information system currently in use
by the Australian Human Rights Commission (AHRC). The AHRC provides shared
corporate services to the Office of the Australian Information
Commissioner (OAIC) under Memorandum of Understanding. MYOB has been used
since 2002.

 

2. The name of our current Electronic Document and Records Management
System and when it was adopted/implemented

 

The OAIC utilises:

·         TRIM EDRMS, which was implemented around January 2013. The
system currently in use is version 9.2 and is called Content Manager 9.2.

·         Resolve, which was implemented in 2010.

 

The systems are internally known as TRIM and Resolve.

 

If this satisfies your request, we would be grateful if you could you
please confirm that you withdraw your freedom of information request by
Wednesday, 26 September 2018.

 

If you have any further queries, please contact us.

 

Regards

Caitlin Emery

 

[1]O A I C logo   Caitlin Emery   |  Senior
Lawyer

Legal Services

Office of the Australian
Information Commissioner

GPO Box 5218 Sydney NSW 2001  |
 [2]oaic.gov.au

+61 2 8231 4225 | 
[3][email address]
[7]Subscribe [8]Subscribe to
[4]Facebook | [5]LinkedIn | [6]Twitter |   icon OAICnet
newsletter

 

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From: Marcus (Account suspended)

Delivered

Dear Ms Caitlin Emery,

Thank you for your response to my administrative access request (AAR).

As I explicitly made my request as an AAR, I believe para 1.46 of the Information Commissioner’s FOI Guidelines to Agencies applies (therefore there was never an application under FOI):

Administrative access to documents

1.46 The Information Commissioner encourages agencies to establish administrative access schemes to give access to certain types of information outside the formal FOI process. Greater access to government information informally or via specific administrative access schemes advances the object of the FOI Act to ‘facilitate and promote public access to information, promptly and at the lowest reasonable cost’.

However, if there is any doubt, no FOI remains outstanding and therefore is closed, with no further action required, as the information request was dealt with under AAR arrangements.

Yours sincerely,

Marcus

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