Thank you for contacting Darebin City Council.
This is an automated response to advise you that your email has been
received.
Your request will be forwarded to the appropriate Council department for
action and we will endeavour to get back to you in a timely manner
regarding the status of your request/query.
For more information about Council services and activities, or to make a
payment or lodge further customer requests, please visit our website at
[1]www.darebin.vic.gov.au
Alternatively, our Customer Service team are available via phone or in
person at our Preston Office from 8.30am - 5:00pm Monday to Friday.
Call 8470 8888 or visit one of our Customer Service Centres in Northcote,
or Reservoir from 10:00am - 5:00pm Monday to Friday.
For Centre addresses go to
[2]https://www.darebin.vic.gov.au/About-Cou...
For Information on how we handle your personal and health information in
accordance with Victorian Regulations , please see our Customer Service
privacy statement [3]https://www.darebin.vic.gov.au/Privacy-S...
The Customer Service Team
========================================================================================
Disclaimer: This communication is intended only for the person or entity
to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or
other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended
recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete
the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty
that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could
damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise
interfered with the course of transmission.
========================================================================================

References

Visible links
1. http://www.darebin.vic.gov.au/
2. https://www.darebin.vic.gov.au/About-Cou...
3. https://www.darebin.vic.gov.au/Privacy-S...

To Ms Cathy Audley

Under section 17 of the Freedom of Information Act 1982 (the Act), a request for access to documents must be accompanied by a fee of $32.70. You can pay by electronically via the Darebin City Council Website, via Post or In person at City of Darebin Customer Service Centre . Instructions on how to pay the application fee are given below.

Darebin City Council notes the terms of your request as per below, however please make any changes required.

Terms of your request:

I request access to the Town Planning Department file for Application Number 377/2024, 14 Hopetoun Avenue, Reservoir 3073. The documents requested would include but not limited to internal referrals from the Town Planning Department to Engineering Department, Strategic Planner City Development, Transport Management Planning Referral, Sustainable Design Assessment Referral and Arborist Referral.

I require both the referrals from the Town Planning Department and all replies/comments/emails/reports/drafts from the aforementioned departments/individuals.

Payment options:

Via Darebin City Council Website:
You can pay the application fee by Electronically online by using the following link:
https://www.darebin.vic.gov.au/About-Cou...

Please select 'Make a Freedom of Information Application'.
You will be prompted to provide the scope of your FOI Request in this option.

Cheque via Post:
You can make payment of the application fee by forwarding a cheque made out to the Darebin City Council to the following address:
Att: Freedom of Information Officer
PO Box 91,
Preston Vic 3072

Cheque or Electronic Funds Transfer in Person at Darebin City Council Customer Service Centre:
You can make payment of the application fee by cheque or EFT in person at Darebin City Council to the following address.
274 Gower St,
Preston Vic 3072

Please advise the counter staff that the transaction is for a Freedom of Information Application.

Darebin City Council may waive or reduce the amount required if payment of the application fee would cause you hardship. Please provide evidence if you are experiencing hardship and would like to have the application fee waived or reduced. Evidence of hardship is typically a photocopy of a Commonwealth Government Health Care or Pensioner Concession Card issued to you, or a statutory declaration of hardship made by you and accompanied by a recent bank statement showing your bank balance.

Please note I have attached your FOI Request as confirmation of the terms for the request. If you wish to make any edits please reply to this email.

Please contact me if you have any questions about this matter on 03 8470 8255 Or Via email [email address]

Mark Aylward
FOI and Customer Resolutions Officer |  Office of the Chief Executive
T (03) 8470 8255

-----Original Message-----
From: City of Darebin <[email address]>
Sent: Wednesday, 4 December 2024 4:33 PM
To: Mark Aylward <[email address]>
Subject: FW: Freedom of Information request - Town Planning Department File for Application Number 377/2024 14 Hopetoun Avenue Reservoir 3073

-----Original Message-----
From: Cathy Audley <[FOI #12462 email]>
Sent: Wednesday, 4 December 2024 2:29 PM
To: City of Darebin <[email address]>
Subject: Freedom of Information request - Town Planning Department File for Application Number 377/2024 14 Hopetoun Avenue Reservoir 3073

[You don't often get email from [FOI #12462 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

________________________________

EXTERNAL EMAIL: This message originated from outside the Council. Please use caution when opening attachments, following links and do not enter your Council credentials when prompted unless you recognise the sender and know the content is safe.

________________________________

Dear Darebin City Council,

I request access to the Town Planning Department file for Application Number 377/2024, 14 Hopetoun Avenue, Reservoir 3073. The documents requested would include but not limited to internal referrals from the Town Planning Department to Engineering Department, Strategic Planner City Development, Transport Management Planning Referral, Sustainable Design Assessment Referral and Arborist Referral.

I require both the referrals from the Town Planning Department and all replies/comments/emails/reports/drafts from the aforementioned departments/individuals.

Yours faithfully,
Cathy Audley

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #12462 email]

Is [Darebin City Council request email] the wrong address for Freedom of Information requests to Darebin City Council? If so, please contact us using this form:
https://www.righttoknow.org.au/change_re...

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:
https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------
========================================================================================
Disclaimer: This communication is intended only for the person or entity to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise interfered with the course of transmission.
========================================================================================

hide quoted sections

To Cathy Audley

Thank you for your email,

My apologies for the time in which your request is taking. I was on leave for the Christmas and new years period and as such, there is a slight backlog on FOI Applications

I have received all the documents in scope of the terms of your request, with your application the next application to be processed, I believe that I will have a decision on your request to you by Friday 24 January

Kind Regards

Mark Aylward
FOI and Customer Resolutions Officer |  Office of the Chief Executive
T (03) 8470 8255

-----Original Message-----
From: Cathy Audley <[FOI #12462 email]>
Sent: Thursday, 16 January 2025 1:52 PM
To: Mark Aylward <[email address]>
Subject: RE: Freedom of Information request - Town Planning Department File for Application Number 377/2024 14 Hopetoun Avenue Reservoir 3073

[You don't often get email from [FOI #12462 email]. Learn why this is important at https://aka.ms/LearnAboutSenderIdentific... ]

________________________________

EXTERNAL EMAIL: This message originated from outside the Council. Please use caution when opening attachments, following links and do not enter your Council credentials when prompted unless you recognise the sender and know the content is safe.

________________________________

Dear Mark Aylward,

It has been 6 weeks since we lodged our FOI request.

Please advise regarding this request.

Yours sincerely,

Cathy Audley

-----Original Message-----

To Ms Cathy Audley

Under section 17 of the Freedom of Information Act 1982 (the Act), a request for access to documents must be accompanied by a fee of $32.70. You can pay by electronically via the Darebin City Council Website, via Post or In person at City of Darebin Customer Service Centre . Instructions on how to pay the application fee are given below.

Darebin City Council notes the terms of your request as per below, however please make any changes required.

Terms of your request:

I request access to the Town Planning Department file for Application Number 377/2024, 14 Hopetoun Avenue, Reservoir 3073. The documents requested would include but not limited to internal referrals from the Town Planning Department to Engineering Department, Strategic Planner City Development, Transport Management Planning Referral, Sustainable Design Assessment Referral and Arborist Referral.

I require both the referrals from the Town Planning Department and all replies/comments/emails/reports/drafts from the aforementioned departments/individuals.

Payment options:

Via Darebin City Council Website:

You can pay the application fee by Electronically online by using the following link:

https://www.darebin.vic.gov.au/About-Cou...

Please select 'Make a Freedom of Information Application'.

You will be prompted to provide the scope of your FOI Request in this option.

Cheque via Post:

You can make payment of the application fee by forwarding a cheque made out to the Darebin City Council to the following address:

Att: Freedom of Information Officer

PO Box 91,

Preston Vic 3072

Cheque or Electronic Funds Transfer in Person at Darebin City Council Customer Service Centre:

You can make payment of the application fee by cheque or EFT in person at Darebin City Council to the following address.

274 Gower St,

Preston Vic 3072

Please advise the counter staff that the transaction is for a Freedom of Information Application.

Darebin City Council may waive or reduce the amount required if payment of the application fee would cause you hardship. Please provide evidence if you are experiencing hardship and would like to have the application fee waived or reduced. Evidence of hardship is typically a photocopy of a Commonwealth Government Health Care or Pensioner Concession Card issued to you, or a statutory declaration of hardship made by you and accompanied by a recent bank statement showing your bank balance.

Please note I have attached your FOI Request as confirmation of the terms for the request. If you wish to make any edits please reply to this email.

Please contact me if you have any questions about this matter on 03 8470 8255 Or Via email [email address]

Mark Aylward

FOI and Customer Resolutions Officer |  Office of the Chief Executive

T (03) 8470 8255

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #12462 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:

https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

========================================================================================
Disclaimer: This communication is intended only for the person or entity to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise interfered with the course of transmission.
========================================================================================

hide quoted sections

To Cathy Audley

This email is about the request you have made under the Freedom of Information Act 1982 (FOI Act) and to ask you whether:
• you want the personal information of other people that is likely to appear in any relevant documents

Personal affairs information

1. Do you seek the personal affairs information of Darebin City Council staff that will appear in the documents relevant to your request?
2. Do you seek the personal affairs information of third parties that will appear in the documents relevant to your request?

If you require personal information, do you consent to me sharing your name as the applicant of the request, with the people that I must consult about their personal affairs information?

Please contact me if you would like to discuss this matter.

I look forward to your response.

Kind regards,

Mark Aylward
FOI and Customer Resolutions Officer |  Office of the Chief Executive
T (03) 8470 8255

-----Original Message-----
From: Cathy Audley <[FOI #12462 email]>
Sent: Thursday, 16 January 2025 2:44 PM
To: Mark Aylward <[email address]>
Subject: RE: Freedom of Information request - Town Planning Department File for Application Number 377/2024 14 Hopetoun Avenue Reservoir 3073

________________________________

EXTERNAL EMAIL: This message originated from outside the Council. Please use caution when opening attachments, following links and do not enter your Council credentials when prompted unless you recognise the sender and know the content is safe.

________________________________

Dear Mark Aylward,

Thank you for your very prompt reply.

Kind Regards

Cathy Audley

-----Original Message-----

To Cathy Audley

Thank you for your email,

My apologies for the time in which your request is taking. I was on leave for the Christmas and new years period and as such, there is a slight backlog on FOI Applications

I have received all the documents in scope of the terms of your request, with your application the next application to be processed, I believe that I will have a decision on your request to you by Friday 24 January

Kind Regards

Mark Aylward

FOI and Customer Resolutions Officer |  Office of the Chief Executive

T (03) 8470 8255

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #12462 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:

https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

========================================================================================
Disclaimer: This communication is intended only for the person or entity to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise interfered with the course of transmission.
========================================================================================

hide quoted sections

To Cathy

I have made an assessment of the documents related to your request, and my decision is with the executive branch for noting.

I have sent a reminder, and anticipate this request to be noted and hopefully a decision on your FOI Request will be with you today.

Kind Regards

Mark Aylward
FOI and Customer Resolutions Officer |  Office of the Chief Executive
T (03) 8470 8255

-----Original Message-----
From: Cathy Audley <[FOI #12462 email]>
Sent: Wednesday, 29 January 2025 10:45 AM
To: Mark Aylward <[email address]>
Subject: RE: Freedom of Information request - Personal Information

________________________________

EXTERNAL EMAIL: This message originated from outside the Council. Please use caution when opening attachments, following links and do not enter your Council credentials when prompted unless you recognise the sender and know the content is safe.

________________________________

Dear Mark Aylward,

As per our telephone conversation on Friday 17/1/25 where I stated that we did not require personal information, you advised me that we would have your decision by Friday 24/1/25. The decision is overdue.

Please advise regarding this request.

Yours sincerely,

Cathy Audley

-----Original Message-----

To Cathy Audley

This email is about the request you have made under the Freedom of Information Act 1982 (FOI Act) and to ask you whether:

• you want the personal information of other people that is likely to appear in any relevant documents

Personal affairs information

1. Do you seek the personal affairs information of Darebin City Council staff that will appear in the documents relevant to your request?

2. Do you seek the personal affairs information of third parties that will appear in the documents relevant to your request?

If you require personal information, do you consent to me sharing your name as the applicant of the request, with the people that I must consult about their personal affairs information?

Please contact me if you would like to discuss this matter.

I look forward to your response.

Kind regards,

Mark Aylward

FOI and Customer Resolutions Officer |  Office of the Chief Executive

T (03) 8470 8255

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #12462 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:

https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

========================================================================================
Disclaimer: This communication is intended only for the person or entity to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise interfered with the course of transmission.
========================================================================================

hide quoted sections

To Ms Audley

Please find attached

Notification of decision for FOI Request 24/25-31

Please find attached documents for release

Kind Regards

Mark Aylward
FOI and Customer Resolutions Officer |  Office of the Chief Executive
T (03) 8470 8255

-----Original Message-----
From: Cathy Audley <[FOI #12462 email]>
Sent: Friday, 31 January 2025 3:53 PM
To: Mark Aylward <[email address]>
Subject: RE: Freedom of Information request - Personal Information

________________________________

EXTERNAL EMAIL: This message originated from outside the Council. Please use caution when opening attachments, following links and do not enter your Council credentials when prompted unless you recognise the sender and know the content is safe.

________________________________

Dear Mark Aylward,

Thank you for your reply.

We still do not have your decision on our FOI Request.

Yours sincerely,

Cathy Audley

-----Original Message-----

To Cathy

I have made an assessment of the documents related to your request, and my decision is with the executive branch for noting.

I have sent a reminder, and anticipate this request to be noted and hopefully a decision on your FOI Request will be with you today.

Kind Regards

Mark Aylward

FOI and Customer Resolutions Officer |  Office of the Chief Executive

T (03) 8470 8255

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #12462 email]

This request has been made by an individual using Right to Know. This message and any reply that you make will be published on the internet. More information on how Right to Know works can be found at:

https://www.righttoknow.org.au/help/offi...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

========================================================================================
Disclaimer: This communication is intended only for the person or entity to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise interfered with the course of transmission.
========================================================================================

hide quoted sections

To Ms Audley

Please consider this as notification of City of Darebin’s intent to make a
fresh decision on your Freedom of Information request (24/25-31), in
accordance with Section 49M(6) and the effect of 49M(7) of the Freedom of
Information Act, and evoke the original decision on your Freedom of
Information Request.

City of Darebin note the due date for the decision of this request to be
no later than 28 March 2024

Please contact me if you have any questions regarding your Freedom of
Information Request

Kind Regards

Mark​​​​ Aylward
FOI and Customer Resolutions Officer  |  CEO Office
M [1]+61437847975
[2][IMG]

========================================================================================
Disclaimer: This communication is intended only for the person or entity
to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or
other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended
recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete
the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty
that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could
damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise
interfered with the course of transmission.
========================================================================================

References

Visible links
1. file:///tmp/tel:+61437847975
2. http://www.darebin.vic.gov.au/

Dear Cathy

Please find attached the new decision and documents for your FOI request.

I apologise for the delay in finalising your request. There has been a
change of staff in the FOI unit here, and Mark Aylward is no longer
working for us.

Please note: I do not consent to the publication of my name and contact
details on the Right To Know website.

If you have any questions about this decision, please contact me and quote
FOI 24/25-31.

Kind regards

Doug Burke
FOI Officer  |  Governance and Communications
T [1]+61 38470 8264
[2][IMG]

========================================================================================
Disclaimer: This communication is intended only for the person or entity
to which it is addressed and may contain confidential
and/or privileged material. Any review, retransmission, dissemination or
other use of, or taking any action in reliance on,
this communication by persons or entities other than the intended
recipient is prohibited. If you received this in error,
please inform the city of Darebin immediately by return email and delete
the material including all copies from the computer.
The City of Darebin makes no express or implied representation or warranty
that this electronic communication or any attachment
is free from computer viruses or other defects or conditions which could
damage or interface with the recipient data,
hardware or software.
This communication and any attachment may have been modified or otherwise
interfered with the course of transmission.
========================================================================================

References

Visible links
1. file:///tmp/tel:+61%2038470%208264
2. http://www.darebin.vic.gov.au/